Competetion Rules

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ENTRY RULES

Entrants Paid up members only

Type of image PRINT or DIGITAL

Rules of entry for images 1. These must be photographed by the member

2. Images that have been digitally altered are acceptable for the Club Competition but all the material used must be from photographs taken by the member

3. Copies of other people’s works will not be eligible

4. No image that has obtained an award in ordinary monthly competitions may be entered again in monthly competitions but may be entered in annual competitions or salons. However, any image may be re-entered in accordance with suggestions of the judge or where in the opinion of the exhibitor such reprinting or remounting  and digital adjustment presents a much improved or different exhibit, provided that a period of six months shall have elapsed between the original showing and re-submission.

5. In all matters, pertaining to the Club’s competitions, the Assessment Committee of  the Hibiscus Photographic Club will be the final authority

6. Ownership and use of Images
The author will retain ownership of all images submitted to the club. Permission will be sought to use any images in the club newsletter, website, advertising or interclub events.

Maximum number
of entries 2  per month either 'set subject' or 'open' images

Required
information Grade
a = Advanced
b = Intermediate
c = Elementary
Section
o = Open
s = Set subject
Member’s full name
Enter a space between first and last names
Title of image
Please keep this short or enter as notitle1, notitle2 if not assigning a title

PRINTS

Size May be of any size – most commonly used are A4 or A3

Frame Prints may be framed but without glass

Mount Mount on backing board made of cardboard or 3mm foam core. The surrounding matt improves the presentation

Printing Trade or home printed

Labelling The back of the print must be clearly labelled with the member’s name and grade, whether open or set subject and title

Entry Must be presented to the registrar on the assessment evening and placed on the display stand by 7.15pm

DIGITAL IMAGES

File type Images must be saved in jpeg format (.jpg)

File size Must not exceed 800kb

File name Must conform to the standard layout –
grade section – title – member’s name (see above)
examples:
cs-san francisco-wallace wild.jpg   (c grade 'set subject' image)
bo-notitle1-ivan brown.jpg    (b grade 'open' image)

co-notitle2-ivan brown.jpg   (c grade 'open' image)
ao-orewa beach-stephen hindson.jpg    (a grade 'open' image)

Image size Images should be sized to a maximum dimension of 1024 horizontal pixels by 768 vertical pixels. Smaller pixel sizes will not be upsampled, but displayed as presented. Jpeg files of this maximum size may be safely saved at maximum quality, and will probably be about 800KB or less.

Entry by email only Email to This e-mail address is being protected from spambots. You need JavaScript enabled to view it by 10pm on the Sunday before the assessment evening.
The subject of the email MUST be the set subject of the month eg Floral. (even if the images are 'open' images)
The image files MUST be named correctly and attached to the email.
Failure to comply with the above may result in images not being accepted.

AWARDS AND GRADES

The images are assessed by the judge and points are awarded as shown Acceptance              1 = open    2 = set subject

Highly commended    3 = open    4 = set subject

Honours                    5 = open    6 = set subject

Winning image One image will be chosen by the judge as the best image of the competition. This may be either a print or digital image

Members’ grades New members are assigned grade C

Upgrading of members

Members will be automatically upgraded when they qualify for the next grade.
Grade B  requires 25 points and 3 honours at grade C
Grade A  requires 50 points and 5 honours at grade B

From January 2012
Grade A requires 80 points and 8 honours (at least one must be a print) at grade B
Grade A Silver - a further 15 honours (at least 3 must be for prints)
Grade A Gold - a further 25 honours (at least 5 must be for prints)

Miscellaneous Rules Members who present digital images that are incorrectly sized
and/or incorrectly coded will be contacted to correct the error(s) 3 times and thereafter will not be warned and their image will be excluded from presentation on the fourth occasion.

Members may not advertise private Business Ventures in the Newsletter or the website.

ENTRY RULES
Entrants	Paid up members only
Type of image	PRINT or DIGITAL
Rules of entry for images	1.	These must be photographed by the member
	2.	Images that have been digitally altered are acceptable for the Club Competition but all the material used must be from photographs taken by the member
	3.	Copies of other people’s works will not be eligible
	4.	No image that has obtained an award in ordinary monthly competitions may be entered again in monthly competitions but may be entered in annual competitions or salons. However, any image may be re-entered in accordance with suggestions of the judge or where in the opinion of the exhibitor such reprinting or remounting and digital adjustment presents a much improved or different exhibit, provided that a period of six months shall have elapsed between the original showing and re-submission.
	5.	In all matters, pertaining to the Club’s competitions, the Assessment Committee of the Hibiscus Photographic Club will be the final authority
	6.	Ownership and use of Images The author will retain ownership of all images submitted to the club. Permission will be sought to use any images in the club newsletter, website, advertising or interclub events.
Maximum number of entries	2 per month either 'set subject' or 'open' images
Required information	Grade a = Advanced b = Intermediate c = Elementary Section o = Open s = Set subject Member’s full name Enter a space between first and last names Title of image Please keep this short or enter as notitle1, notitle2 if not assigning a title
PRINTS
Size	May be of any size – most commonly used are A4 or A3
Frame	Prints may be framed but without glass
Mount	Mount on backing board made of cardboard or 3mm foam core. The surrounding matt improves the presentation
Printing	Trade or home printed
Labelling	The back of the print must be clearly labelled with the member’s name and grade, whether open or set subject and title
Entry	Must be presented to the registrar on the assessment evening and placed on the display stand by 7.15pm

DIGITAL IMAGES
File type	Images must be saved in jpeg format (.jpg)
File size	Must not exceed 800kb
File name	Must conform to the standard layout – grade section – title – member’s name (see above) examples: cs-san francisco-wallace wild.jpg (c grade 'set subject' image) bo-notitle1-ivan brown.jpg (b grade 'open' image) co-notitle2-ivan brown.jpg (c grade 'open' image) ao-orewa beach-stephen hindson.jpg (a grade 'open' image)
Image size	Images should be sized to a maximum dimension of 1024 horizontal pixels by 768 vertical pixels. Smaller pixel sizes will not be upsampled, but displayed as presented. Jpeg files of this maximum size may be safely saved at maximum quality, and will probably be about 800KB or less.
Entry by email only	Email to This e-mail address is being protected from spambots. You need JavaScript enabled to view it by 10pm on the Sunday before the assessment evening. The subject of the email MUST be the set subject of the month eg Floral. (even if the images are 'open' images) The image files MUST be named correctly and attached to the email. Failure to comply with the above may result in images not being accepted.

AWARDS AND GRADES
The images are assessed by the judge and points are awarded as shown	Acceptance 1 = open 2 = set subject Highly commended 3 = open 4 = set subject Honours 5 = open 6 = set subject
Winning image	One image will be chosen by the judge as the best image of the competition. This may be either a print or digital image
Members’ grades	New members are assigned grade C
Upgrading of members	Members will be automatically upgraded when they qualify for the next grade. Grade B requires 25 points and 3 honours at grade C Grade A requires 50 points and 5 honours at grade B From January 2012 Grade A requires 80 points and 8 honours (at least one must be a print) at grade B Grade A Silver - a further 15 honours (at least 3 must be for prints) Grade A Gold - a further 25 honours (at least 5 must be for prints)
Miscellaneous Rules	Members who present digital images that are incorrectly sized and/or incorrectly coded will be contacted to correct the error(s) 3 times and thereafter will not be warned and their image will be excluded from presentation on the fourth occasion. Members may not advertise private Business Ventures in the Newsletter or the website.